Covid-19 Information
September 25, 2020 Special Update
September 25, 2020
Dear Residents/Family/Friends/Staff,
Summary of Changes Since Last Notice:
While unfortunate but not unexpected, additional staff members and residents have tested positive for Covid-19. We are reporting ten (10) additional staff members and four (4) residents who have tested positive. This brings our total active cases to ten (10) staff members and four (4) residents. The facility has cumulative total of twenty (20) staff members and four (4) residents confirmed Covid-19 tests associated with the facility to date. The staff members have been placed on medical leave and removed from the schedule upon notification to minimize exposure risk to other Residents/Staff and will remain on medical leave until a physician certifies they are safe to return to work.
Action Plan.
Our revised action plan will mirror state and local guidance. Under this approach, we will test all residents and staff immediately. We will test again next week. If everyone is COVID free next week we will not test the following week. The Nursing Department will communicate with any identified residents and their responsible parties. Any subsequent positive test results will be communicated.
Contact us with questions.
We know that this pandemic is particularly challenging for you. We empathize with your feelings of separation and vulnerability, and we want to thank you for your ongoing support and trust. If you have any questions about COVID-19 or the steps that we are taking to protect our residents, please contact Scot Harmon, Administrator, at 513-842-0774, sharmon@beechwoodhome.com.
September 18, 2020
Residents/Family/Friends/Staff,
We have developed a plan that will provide the opportunity for our residents to place a weekly delivery order for lunch on Wednesdays while limiting the exposure risk for both Residents and Staff. Effective every Wednesday until further notice, outside food orders can be placed for delivery between 11:30am-12:30pm. If you (i.e. the resident) needs assistance eating, please have the items delivered between 11:30am-12pm. All orders are to be delivered to the back entrance and dropped in the foyer on the table. Due to current COVID restrictions, these orders need to be prepaid (including gratuity) with a credit card over the phone or through a food delivery app that takes payment at the time the order is placed. Beechwood staff will be assigned each Wednesday during the timeframe above to collect the orders and deliver to the recipients. The prepayment of these orders will allow a contact-less delivery to keep everyone safe. Families/friends are welcome to place an order for a Resident as long as it meets the criteria above (day and times). Outside food deliveries on any other day or time are still restricted. If a Resident or family/friend places an order, please email Scot (sharmon@beechwoodhome.com) or Megan (mrandolph@beechwoodhome.com) with the Resident name, restaurant or delivery app name, and estimated delivery time so we can anticipate the orders arriving and ensure staff are available to collect/deliver in a timely manner. If the resident or family member is placing multiple orders for more than one person, it would be extremely helpful if we know what the food items are so we can be assured the order is correctly delivered.
Outdoor Visitation Developments:
-The schedule continues to be able to accommodate 2nd session requests. For those interested, please clearly indicate your first request from your second request (your first request will be confirmed ASAP, and your 2nd request will be confirmed at a later date, if the schedule permits).
-When making a reservation request, please include your phone number, in the event that we need to make contact due to extreme weather for a cancellation or rescheduling. Please note that you may now email Maggie Elder at melder@beechwoodhome.com to schedule visitations. Heather Hefren is on maternity leave.
Now accepting reservations for 9/28– 10/2. Reservation window closes on 9/24
-Monday (2nd floor residents): 10:00, 11:00 2:00, 3:00, 4:00
-Tuesday (3rd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (2nd floor residents): 10:00, 11:00
-Thursday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Maggie by email (melder@beechwoodhome.com) to request a session.
As always, if you have any questions please contact Scot Harmon sharmon@beechwoodhome.com (Administrator) and/or Patricia Clark pclark@beechwoodhome.com (CEO)
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
Click on date to see previous communications
September 9, 2020 (Special Update)
Septmeber 9, 2020
September 4, 2020
September 2, 2020 (Special Update)
August 28, 2020
August 21, 2020
August 14, 2020
August 10, 2020 (Special Update)
August 7, 2020
August 2, 2020 (Special Update)
July 31, 2020
July 30, 2020 (Special Update)
July 24, 2020
July 15, 2020 - Special Update
July 13, 2020
July 10, 2020 Update
July 10, 2020 Notice #2
July 10, 2020 Notice #1
July 7, 2020
July 3, 2020
June 30, 2020
June 26, 2020
June 19, 2020
June 12, 2020
June 5, 2020
May 29, 2020
May 22, 2020
May 15, 2020
May 8, 2020
May 1, 2020
April 24, 2020
April 17, 2020
April 14, 2020
April 13, 2020
April 6, 2020
April 3, 2020
March 24, 2020
March 23, 2020
March 18, 2020
March 15, 2020
March 13, 2020
March 11, 2020
_____________________________________________________________________________
September 9, 2020 Special Update
Dear Residents/Family/Friends/Staff,
Summary of Changes Since Last Notice:
While unfortunate but not unexpected, an additional staff member has tested positive for Covid-19. We are reporting one (1) additional staff member who has tested positive. This brings our total active cases to two (2). The facility has had a cumulative total of ten (10) confirmed Covid-19 tests associated with the facility to date. This staff member has been placed on medical leave and removed from the schedule upon notification to minimize exposure risk to other Residents/Staff and will remain on medical leave until a physician certifies they are safe to return to work.
Action Plan.
Our revised action plan will mirror state and local guidance to strategically test residents and staff through the contact tracing approach. Under this approach, we will identify all residents and staff that had close contact over the preceding two days since the onset of symptoms (or two days prior to the date tested positive if asymptomatic) with the newly identified COVID-positive individual. Those identified will be tested to determine any potential exposure as soon as possible. The Nursing Department will communicate with any identified residents and their responsible parties. Any subsequent positive test results will be communicated.
Contact us with questions.
We know that this pandemic is particularly challenging for you. We empathize with your feelings of separation and vulnerability, and we want to thank you for your ongoing support and trust. If you have any questions about COVID-19 or the steps that we are taking to protect our residents, please contact Scot Harmon, Administrator, at 513-842-0774, sharmon@beechwoodhome.com.
Sincerely,
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
September 9, 2020
Dear Residents/Family/Friends/Staff,
We are sending the update out early this week because of team members being out of the office on Thursday and Friday. Please email Maggie melder@beechwoodhome.com with your visitation reservations and she will get back with you on Monday, September 14, 2020.
Covid-19 Status: We have had no known positive cases of COVID-19 within our resident population.
Outdoor Visitation Developments:
-We know how hectic life can be! If you are unable to make your scheduled visit, please call 513-321-9294 to let us know. We will make sure that your loved one is made aware of the situation and we will not bring them down to the visitation area.
-The schedule continues to be able to accommodate 2nd session requests. For those interested, please clearly indicate your first request from your second request.
-When making a reservation request, please include your phone number, in the event that we need to make contact due to extreme weather for a cancellation or rescheduling.
Now accepting reservations for 9/21– 9/25. Reservation window closes on 9/18
-Monday (3rd floor residents): 10:00, 11:00 2:00, 3:00, 4:00
-Tuesday (2nd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (3rd floor residents): 10:00, 11:00
-Thursday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Maggie by email (melder@beechwoodhome.com) to request a session.
As always, if you have any questions please contact Scot Harmon sharmon@beechwoodhome.com (Administrator) and/or Patricia Clark pclark@beechwoodhome.com (CEO)
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
September 4, 2020
Residents/Family/Friends/Staff,
Covid-19 Status: We have had no known positive cases of COVID-19 within our resident population.
Elections: Just a reminder, we will be assisting our residents with voting as we have every year. If you have any questions please feel free to email Megan Randolph at mrandolph@beechwoodhome.com.
Outdoor Visitation Developments:
-The schedule continues to be able to accommodate 2nd session requests. For those interested, please clearly indicate your first request from your second request (your first request will be confirmed ASAP, and your 2nd request will be confirmed at a later date, if the schedule permits).
-When making a reservation request, please include your phone number, in the event that we need to make contact due to extreme weather for a cancellation or rescheduling. Please note that you may now email Maggie Elder at melder@beechwoodhome.com or call 513-842-0777 to schedule visitations. Heather Hefren is on maternity leave.
Now accepting reservations for 9/14– 9/18. Reservation window closes on 9/9.
-Monday (2nd floor residents): 10:00, 11:00 2:00, 3:00, 4:00
-Tuesday (3rd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (2nd floor residents): 10:00, 11:00
-Thursday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Maggie by email (melder@beechwoodhome.com) to request a session.
As always, if you have any questions please contact Scot Harmon sharmon@beechwoodhome.com (Administrator) and/or Patricia Clark pclark@beechwoodhome.com (CEO)
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
September 2, 2020 (Special Update)
Dear Residents/Family/Friends/Staff,
Summary of Changes Since Last Notice:
While unfortunate but not unexpected, an additional staff member has tested positive for Covid-19. We are reporting one (1) additional staff member who has tested positive. This brings our total active cases to one (1). The facility has had a cumulative total of nine (9) confirmed Covid-19 tests associated with the facility to date. This staff member has been placed on medical leave and removed from the schedule upon notification to minimize exposure risk to other Residents/Staff and will remain on medical leave until a physician certifies they are safe to return to work.
Action Plan.
Our revised action plan will mirror state and local guidance to strategically test residents and staff through the contact tracing approach. Under this approach, we will identify all residents and staff that had close contact over the preceding two days since the onset of symptoms (or two days prior to the date tested positive if asymptomatic) with the newly identified COVID-positive individual. Those identified will be tested to determine any potential exposure as soon as possible. The Nursing Department will communicate with any identified residents and their responsible parties. Any subsequent positive test results will be communicated.
Contact us with questions.
We know that this pandemic is particularly challenging for you. We empathize with your feelings of separation and vulnerability, and we want to thank you for your ongoing support and trust. If you have any questions about COVID-19 or the steps that we are taking to protect our residents, please contact Scot Harmon, Administrator, at 513-842-0774, sharmon@beechwoodhome.com.
Sincerely,
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
August 28, 2020
Residents/Family/Friends/Staff,
PLEASE NOTE: Heather Hefren is on maternity leave. You may now email Maggie Elder at melder@beechwoodhome.com or call 513-842-0777 to schedule visitations.
Covid-19 Status: We have had no known positive cases of COVID-19 within our resident population.
Friendly Reminder: Any temperature sensitive items left for a resident will be thrown away to ensure residents eat food at the proper safe temperature.
Elections: Elections are approaching very quickly, and Megan has had several inquiries about the process. We will be assisting our residents with voting as we have every year. Once we receive the packet from the Board of Elections, Rob and Megan will go around and get the residents signed up for either a mailed ballot or an assistive ballot for those residents who cannot fill out a ballot for themselves. We normally have volunteers from the BOE come into the facility to help our residents. This year we will have 2 staff members sworn in and they will be the only people that can assist with filling out the ballots. Please know that the residents will be receiving lots of voting paraphernalia in the mail, but none of this needs to be completed and turned in. If you have any questions please feel free to email Megan Randolph at mrandolph@beechwoodhome.com.
CONGRATULATIONS! Please join us in congratulating Heather and Alex Hefren on the birth of their daughter Marian Aislin Hefren, born at 6:14 AM on August 27th. Mother and baby are doing well and the family is ecstatic.
Outdoor Visitation Developments:
-Happy to report that the schedule continues to be able to accommodate 2nd session requests. For those interested, please clearly indicate your first request from your second request (your first request will be confirmed ASAP, and your 2nd request will be confirmed at a later date, if the schedule permits).
-When making a reservation request, please include your phone number, in the event that we need to make contact due to extreme weather for a cancellation or rescheduling. Please note that you may now email Maggie Elder at melder@beechwoodhome.com or call 513-842-0777 to schedule visitations. Heather Hefren is on maternity leave.
Now accepting reservations for 9/8 – 9/11. Reservation window closes on 9/2. Please note, we are not accepting any visits on Monday, 9/7, due to the Labor Day holiday.
-Tuesday (2nd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (3rd floor residents): 10:00, 11:00
-Thursday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Maggie by email (melder@beechwoodhome.com) to request a session.
As always, if you have any questions please contact Scot Harmon sharmon@beechwoodhome.com (Administrator) and/or Patricia Clark pclark@beechwoodhome.com (CEO)
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
August 21, 2020
Residents/Family/Friends/Staff,
Covid-19 Status: We have had no known positive cases of COVID-19 within our resident population.
Outdoor Visitation Developments:
-Happy to report that the schedule continues to be able to accommodate 2nd session requests. For those interested, please clearly indicate your first request (which will be confirmed ASAP) from your second request (which will be confirmed at a later date, if the schedule permits).
-When making a reservation request, please include your phone number in the event that we need to make contact due to extreme weather for a cancellation or rescheduling.
Now accepting reservations for 8/31 – 9/4. Reservation window closes on 8/26.
-Monday (2nd floor residents): 10:00, 11:00, 2:00, 3:00, 4:00
-Tuesday (3rd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (2nd floor residents): 10:00, 11:00
-Thursday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Heather by email (hhefren@beechwoodhome.com) to request a session.
As always, if you have any questions please contact hhefren@beechwoodhome.com (Director of Social Services), Scot Harmon sharmon@beechwoodhome.com (Administrator) and/or Patricia Clark pclark@beechwoodhome.com (CEO)
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
August 14, 2020
Residents/Family/Friends/Staff,
Outdoor Visitation Developments:
-Reserving appointments: Until further notice, all outdoor visitation appointments need to be made by e-mail. Transitioning to email will prevent any text communications from getting overlooked and ensure everyone is able to successfully complete the reservation process.
-The reservation process is not complete until a family member/friend has received confirmation of the appointment with an assigned station number. Please reach out if you do not receive this information after requesting a session.
-Happy to report that we were able to accommodate 2nd session requests for the upcoming week and will continue to accept these overflow reservations. For those interested, please clearly indicate your first request (which will be confirmed ASAP) from your second request (which will be confirmed at a later date, if the schedule permits).
Now accepting reservations for 8/24 – 8/28. Reservation window closes on 8/19.
-Monday (3rd floor residents): 10:00, 11:00, 2:00, 3:00, 4:00
-Tuesday (2nd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (3rd floor residents): 10:00, 11:00
-Thursday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Heather by email (hhefren@beechwoodhome.com) to request a session.
As always if you have any questions/comments/concerns please contact myself, Scot Harmon (Administrator) or Patricia Clark (CEO).
Heather Hefren MSW, LSW
Director of Social Services
The Beechwood Home
M: 513-702-8301
F: 513-533-6413
E: HHefren@beechwoodhome.com
August 10, 2020 (Special Update)
Dear Residents/Family/Friends/Staff,
Summary of Changes Since Last Notice:
While unfortunate but not unexpected, an additional staff member has tested positive for Covid-19. We are reporting one (1) additional staff member who has tested positive. This brings our total active cases to two (2). The facility has had a cumulative total of eight (8) confirmed Covid-19 tests associated with the facility to date. This staff member has been placed on medical leave and removed from the schedule upon notification to minimize exposure risk to other Residents/Staff and will remain on medical leave until a physician certifies they are safe to return to work.
Action Plan.
Our revised action plan will mirror state and local guidance to strategically test residents and staff through the contact tracing approach. Under this approach, we will identify all residents and staff that had close contact over the preceding two days since the onset of symptoms (or two days prior to the date tested positive if asymptomatic) with the newly identified COVID-positive individual. Those identified will be tested to determine any potential exposure as soon as possible. The Nursing Department will communicate with any identified residents and their responsible parties. Any subsequent positive test results will be communicated.
Contact us with questions.
We know that this pandemic is particularly challenging for you. We empathize with your feelings of separation and vulnerability, and we want to thank you for your ongoing support and trust. If you have any questions about COVID-19 or the steps that we are taking to protect our residents, please contact Scot Harmon, Administrator, at 513-842-0774, sharmon@beechwoodhome.com.
Sincerely,
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
August 7, 2020
Dear Residents/Family/Friends/Staff,
COVID-19 Testing:
This week marked the beginning of routine/surveillance testing of staff for the LTC industry in Ohio for the foreseeable future. We are happy to report that all results received so far (90%) have been negative. Residents will only be tested as needed or tested to lessen quarantine time due to an outside appointment.
Outdoor Visitation Developments:
The Outdoor Visitation program is wrapping up its third week and we are thrilled to receive so much positive feedback from Residents and Family/Friends regarding their experience.
GOOD NEWS:
CONCERNS:
The goal of the outdoor visitation program is to provide a safe and private opportunity for family/friends to connect with a Resident. It has come to our attention that a small number of visitors are violating the published guidelines of our program, which is disappointing to hear, as the guidelines are in place in protect those who live here. If/when the facility is alerted to a violation, follow up will be made to those individuals. Participation in the outdoor visitation program may be terminated for those committing violations. If you have any questions about the guidelines, please inquire.
PROGRAM IS NOT MANDATED:
While we acknowledge the guidelines are frustrating for some, please be aware that there are many facilities in Hamilton Country that have elected not to develop an Outdoor Visitation Program. The Governor indicated that outdoor visitation could start in late July however it was not mandated to offer this service. We request everyone adhere to the parameters of our program so that the program can continue.
Now accepting reservations for 8/17 – 8/21. Reservation window closes on 8/12.
-Monday (2nd floor residents): 10:00, 11:00, 2:00, 3:00, 4:00
-Tuesday (3rd floor residents): 10:00, 2:00, 3:00, 4:00
-Wednesday (2nd floor residents): 10:00, 11:00
-Thursday (3rd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00, 4:00
-Friday (2nd floor residents): 10:00, 11:00, 1:00, 2:00, 3:00
Please contact Heather by email (hhefren@beechwoodhome.com) or text (513-702-8301) to request a session.
Maternity Leave
-Heather Hefren is expected to start her maternity leave mid-September. We are in the process of creating a transition plan to cover her duties and information pertaining to who is covering what will be communicated early September. If there are any topics you would like to discuss with her, please reach out soon so that there is ample time to complete any requested projects before her leave is expected to begin.
As always if you have any questions/comments/concerns, please feel free to contact Heather Hefren hhefren@beechwoodhome.com (Director of Social Services), Scot Harmon sharmon@beechwoodhome.com (Administrator) and/or Patricia Clark pclark@beechwoodhome.com (CEO).
Sincerely,
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator
August 2, 2020 (Special Update)
Dear Residents/Family/Friends/Staff,
Summary of Changes Since Last Notice:
While unfortunate but not unexpected, an additional staff member has tested positive for Covid-19. We are reporting one (1) additional staff member who has tested positive. This brings our total active cases to two (2). The facility has had a cumulative total of seven (7) confirmed Covid-19 tests associated with the facility to date. This staff member been placed on medical leave and removed from the schedule upon notification to minimize exposure risk to other Residents/Staff and will remain on medical leave until a physician certifies they are safe to return to work.
Action Plan.
Our revised action plan will mirror state and local guidance to strategically test residents and staff through the contact tracing approach. Under this approach, we will identify all residents and staff that had close contact over the preceding two days since the onset of symptoms (or two days prior to the date tested positive if asymptomatic) with the newly identified COVID-positive individual. Those identified will be tested to determine any potential exposure as soon as possible. The Nursing Department will communicate with any identified residents and their responsible parties. Any subsequent positive test results will be communicated.
Contact us with questions.
We know that this pandemic is particularly challenging for you. We empathize with your feelings of separation and vulnerability, and we want to thank you for your ongoing support and trust. If you have any questions about COVID-19 or the steps that we are taking to protect our residents, please contact Scot Harmon, Administrator, at 513-842-0774, sharmon@beechwoodhome.com.
Sincerely,
Scot Harmon, Patricia A. Clark, DM
Administrator CEO, Administrator